Terms and Conditions – Aerial Filming and Photography using Drones
CAA Law: Each drone flight is governed by the laws set by the Civil Aviation Authority (CAA) where adherence to the rules as laid down for every flight, is to ensure the safety of public and people who are connected with a drone flight
Permitted Limits: No flight above 400ft from the closest point of the earths surface or outside of a 500m radius of a drone pilot unless authorised by the Civil Aviation Authority
Weather: Weather is beyond our control, sudden changes in weather can happen. To give options at the planning stage it is prudent for a client to choose two separate dates several days apart to give an alternative to get a favourable weather window for a drone flight
Understanding that schedules change with the UK weather, I have a fully flexible approach and monitor weather five days in advance of any shoot. If the weather expected for a flight day means that we can not fly then this will be discussed this with you 48hrs prior to a shoot. If a drone flight is not able to go ahead due to inclement weather conditions then a client will be kept updated in case there are any doubt as to whether our drones can fly or not on a planned shoot day
A rescheduled suitable date will be offered at no extra cost. Weather can markedly affect if a drone can be flown or not. I’m flexible to fit around weather and conditions where feasible and offer alternative dates for a shoot day
Flight Decision: If at any time the pilot in command feels that the drone flight will be unsafe or risk injury to people or property, or where the demands of a client are unreasonable then the drone flight will not go ahead, the reasonings will be given at the time. My aim is to help you achieve your goal in a safe way
Flight Planning: Pre flight planning is essential to gather all the information that is needed in order to prepare for a shoot or project and work out the amount of drone flying required on any particular day. Filming from multiple or challenging locations need additional resources and support, often required are enough charged batteries if an extended flight time is needed. Where planned in beforehand sufficient batteries and on site charging where needed can be brought in
Site Survey: An initial off site assessment to see if a shoot is feasible before any site visit and there may be flight restrictions or permissions needed alongside a risk assessment of the site. All drone operations need to comply with CAA regulations and this may require complete a pre flight survey which may involve a site visit
Drone Pricing: Pricing aerial work is done on an individual basis and will take into consideration the complexity and needs of a shoot. Each aerial shoot requires planning, risk assessments, associated risks, location, permissions, equipment. All prices are agreed in advance for each shoot
Cost of a job: I’ll be happy to talk through rates and requirement for a job and to help fit in with your schedule or shoot need
Rate Card: Half Day: £ Full Day: £ (One drone pilot with Air 2s drone)
Travel: For jobs based in the UK – 40p per mile
Bookings: To confirm a booking, this will be required in writing and where appropriate, a purchase order or a 25% deposit at a booking stage. If a client cancels a booking within seven days then 50% of the cost of a job will apply. If a client cancels within 48hours then 100% of the job cost will apply
Payment terms: For commercial clients full payment is required on delivery of images or video. For programme production, a purchase order agreed beforehand will be required. If you need to change a booking, this can be done where possible at an early stage so that we can change or re schedule
Accommodation: If accommodation is required then this will be at additional cost unless accommodation is organised by the hiring party
Expenses: Where there may be additional expenses then this can be discussed and agreed prior to a job booking
Intellectual Property Rights: All intellectual property rights relating to visual content captured and copyright are retained by Nick Fenwick. The use of visual content captured is granted to a client for sole use of a client, for personal, commercial, social network, other media, advertising and web site. Video or visual content may not be sold on to any third party or used for any other marketing or merchandising without written permission of Nick Fenwick. I reserve the right to use any video footage and photographs at a later date for own marketing purposes, however I will not use any video or photographs until after a client has published the material